Ÿ Inventory Management Ÿ Logistic Distribution Ÿ Retail Point Of Sales

Compete with agility in customer responsiveness and Business profitability

Today’s business world has evolved from product centric to customer focus. In order to attract more customers, manufacturers are looking for tools that help them to reach the customer directly. The major challenge becomes the ability to predict and understand customer’s preference, provide better price and improved services while reducing cost of operation. In result, business gains customer loyalty by providing the right product in the right place, at the right time to the right customers.

The paradigm shift demands proactive control of information to compete. Thus, the ability to access and disseminate timely and accurate information across your entire enterprise, enhancing supply chain integration from factory floor, warehouse or distribution center to other areas in your company, has never been more crucial.

e-Solution Distribution is an integrated, flexible enterprise information management solution designed for retail and distribution businesses. As an automated tool, it manages your business workflow from purchase all the way to retail floor. e-Solution Distribution helps your company operates at peak efficiency by reducing operating costs, better control of customer sales orders, more efficient purchase management, improved logistic distribution, JIT inventory replenishment, quick  consolidation of multiple retail outlets sales, thus enforcing faster financial closes. e-Solution Distribution can be further integrated with e-Solution Accounting for better customer credit control.

With unique intelligent data search engine, e-Solution Distribution helps your business to analyze customer’s buying behavior, evaluate product performance, and enhance visibility of inventory movement. Improved results can be seen in faster response to customer order, better inventory turns, just-in-time delivery, higher profit margin and reduced information cycle times.

e-Solution Distribution helps your business to stay ahead with agility in customer responsiveness and profitability.

For Customers

¨       Faster response to customer needs

¨       Greater variety of merchandises

¨       Personalized services

¨       Easy payment and delivery

Tracks Customer Orders

For Retailers

¨       Optimized stock level

¨       Tracking fast and slow moving items

¨       Effective promotional program

¨       Timely Sales data for analysis and planning 

For Suppliers

¨       Better planning of inventory requirement

¨       JIT manufacturing and delivery

¨       Understanding market trends and preferences 

¨       Lower cost of operation and lower retailing price

For Wholesalers

¨       Seamless flow from quotation to invoice

¨       Multiple pricing to motivate channel sales

¨       Inventorizing additional expenses to merchandise cost

¨       Control of retail sales while managing trading business

Multi Channel Sales

For Management

¨       Centralized purchase and distribution

¨       Easy pricing & discount management

¨       Instant search of sales and marketing information

¨       Improved workflow productivity

Powerful-Packed Components:

e-Solution Distribution comprises of these powerful components:

¨       Sales Order Processing

¨       Purchasing Module

¨       Inventory Control

¨       Warehouse Management & Distribution

¨       Retail Point of Sales Management

¨       Remote Data Replication

¨       Profile & Intelligent Inquiry System

Sales Order Processing Module 

The flexible Sales Order Processing system delivers the tools to manage order processing from quotation to invoice and delivery order. Quotation can be easily converted to sales order, then invoice and delivery order. When integrated with accounting, it enhances the visibility of customer credit control.

¨    Creates Quotation and Sales Order Confirmation and able to convert Order into Invoice and Delivery Order    automatically.

¨    Provides Quotation Aging and Order Aging

¨    Tracks consignment goods so that no item goes out of your store without record.

¨    Tracks goods return from customers

¨    Supports multiple ship-to-address within one invoice and delivery order.

¨    Allows deposit payment and tracks balance upon delivery

¨    Prints Pick List and Delivery Order for easy logistic control

Purchasing Module 

The Purchasing Module manages purchase activities and procurement control, ensures Just In Time stock replenishment. Vendor history information helps to track past purchase price, and builds win-win vendor relationship.

¨    Purchase Orders, Merchandise Received (in full or partial), Purchase Returns are fully integrated.

¨    Tracks backorders to provide comprehensive list of pending order.

¨    Tracks past purchase price from suppliers to compare the pricing differences.

¨    Maintains purchase history to make better plans of resources.

¨    Purchase order to suppliers can be made in foreign currency.

¨    Purchase Analysis aims to help you make better buying decisions proactively.

¨    Includes miscellaneous charges during purchase as cost of goods or services for accurate tracking of actual expenditure of your company.  

Billing Module  

Customer Billing Module enables the retailer or distributor to manage trading and wholesale distribution. Retailer can issue quotation to customer, convert quotation to sales invoice, and accept sales return from customer.

¨    Creates Invoice and Sales Return easily.

¨    Tracks past selling price to customers for better pricing strategy.

¨    Multiple pricing mechanisms for customers at different locations, states or countries and under special or unique circumstances.

¨    Maintains sales history to ensure consistency in pricing of products and services.

¨    Sales Analysis enables better investment decisions and resources planning.

¨    Allows for deposit payment and tracks balance payment at delivery

¨    Includes miscellaneous charges during sale as cost of goods.

¨    Sales can be made in foreign currency.  

Inventory Management 

It is always a challenge for companies to optimize their inventory level: resolving the trade-off between maintaining a high level of customer service and retaining adequate but not excessive inventory.

Merchandise Category Management

¨    Category Management function allows the retailer to manage merchandise category by strategic business units.  Merchandise can be grouped by manufacturers, styles, models, colors, and gender classification.

¨    Merchandise can further be classified by Class A, B, C to differentiate high value & high margin or low cost & low profit groups.

¨    Segmented merchandise information can be used for inquiry, search, printing of report and merchandise performance analysis.

Merchandise Segmentation

¨    Merchandises can be divided into groups which share same properties. Merchandise Group template eases the data entry and report. 

¨    22 characters Merchandise Code can be segmented to identify traits of certain goods, such as brand, model, color, size and so on.

¨    Segmented information can be used for inquiry, search, printing of report and for analyzing merchandise information more effectively.

Stock-Out Control

¨    Stock-Out routine handles stock reduction from non-sales activities: such as gift giveaways, stock shrinkage, or damaged goods.

¨    Abnormal Stock-out is tracked by pre-defined control accounts for inventory adjustments and financial update.

Proactive Inventory Control Management

¨   Seamless integration of retail sales and inventory control made on-line updates of sales and inventory possible. Retailer can analyze sales trends and profit level for each category of merchandise, customer preference at different geographical region, and track vendor’s normal lead-time for delivery.

¨   Instant updates of supply and demand help the retailers optimize inventory, proactively forecast replenishment and become more competitive in providing the correct stock with the right quantity on time.

¨    Automates warehouse processes and helps companies make the best logistics decisions to maintain an efficient and continuous inventory flow.

¨    Ensuring Just-In-Time stock replenishment and not Just-In-Case goods storage, resulting in inventory sitting at your warehouse.

Serial Number, Batch Number & Expiry Date Tracking 

¨    Serial Number feature traces expensive or warranty items to prevent disorder in administration during purchases and sales.

¨    Batch Number identifies merchandise received in different batch

¨    Expiry Date Tracking allows you to trace and manage perishable goods, protect your business from running into possible lawsuit due to lack of constant monitoring of defunct commodity. 

Bill of Materials, Assembly & Kitting

¨     Kitting features allow the tracking of loose items sold in sets; packages or as hampers during holiday festivals in retail outlets.

¨     Product Assembly feature captures actual costing and profit on top of reflecting the actual components required for assembled products.

¨     FIFO, LIFO and Average Costing reflect costs based on businesses’ requirement.

¨     Additional costs incurred such as freight, insurance and transport can be traced in Merchandise Received from Suppliers, Purchase Returns to Vendors. Similarly, labor cost, workmanship, other separate cost during product assembly can be recorded and itemized.

Warehouse & Distribution Management 

Multi-Warehouse feature allows same merchandise to be stored at different location, different branches, and different warehouse. When merchandise is moved from one store to another, Stock Transfer routine will record the transfer details, so that inventory reports will correctly reflect the quantity in each store.

¨    Physical Inventory movement are traced to ensure that the inventory level in physical count and report corresponds.

¨    Warehouse Transfer shows the movement of inventory from one branch to another and this allows necessary planning of goods’ adjustments in advance

¨    True Multi-warehouse feature allows sales invoice done at retail shop, but goods deliver from HQ warehouse.

¨    Transaction in store transfer updates the stock status on-line.

¨    Ensuring Just-In-Time stock replenishment and not Just-In-Case goods storage, resulting in inventory sitting at your warehouse.

Retail Point of Sales Management 

e-Solution Distribution is designed with diversified retail trade practices and industry knowledge, coupled with advanced retail technology as a complete and practical solution for retail sales, inventory control, trading and distribution businesses in Asia.  It helps the retail manager improving business performance, providing comprehensive sales analysis, inventory and resources planning reports.

Multiple Payment Methods

¨    Supports multiple payment methods, such as Cash, Credit Card, Cash Card, Discount Card, Vouchers or a combination of different tender methods in a single purchase.

¨    Supports multi-currency payment to eliminate manual calculation.  For any payment in foreign currency, the system will convert automatically to local currency according to

 pre-set exchange rate.

Multiple Sales Measure

¨    Retailers are able to track merchandise in different sales measure. For example, eggs can be bought in few dozens and sold in either a dozen packaging or by separate pieces; likewise, liquor can be purchased in cartons but sold by cans, bottles, jugs or glasses.

¨    On-hand quantity can be tracked by multiple measurements.

Multiple Sales Discount

¨    Flexible discount features allows the retailer to run store-wide discount sale, to grant certain discount to selected category of customers and merchandises, otherwise to control discount given by salesperson.

¨    Discount can be calculated by percentage or by absolute value.

Multiple Sales Price

¨    Multiple Price List helps the business to differentiate different type of customers, given them better incentive and long term loyalty.

¨    Sales price can be set differently for different region, and sales report reflects each sale separately.

Multiple Hold of Customers

¨    To minimize the waiting time in the queue, the retail sale module allows multiple hold of customers.

¨    The feature enables the cashier to receive new customer while holding on existing unpaid bill, a unique function especially for F&B outlets.

Daily Reconciliation

¨    Cash Drawer Reconciliation can be performed at the end of everyday or whenever required.  A summary of daily sales at each cash register can be consolidated for management report and analysis.

¨    Reconciliation report records beginning balance, deposit and withdrawal, sales within each shift, and amount received/counted.

¨    If excess or deficit amount occurs, transaction journals and sales report can be audited and investigated.

VAT, Tax & Pluses

¨    For regulatory requirements or industry practices, retailers are sometimes required to impose additional charges in the retail sales, such as value-added tax, sales tax, service tax or pluses. 

¨    The system allows to create multiple VAT, assigns different VAT to different merchandises. At point of sale, different taxes can be combined and charged to a single sale.

Comprehensive Security Access

¨    Allows retail manager to restrict unauthorized access to any module in the program and any function key of each module.  Operator’s access right can be defined by their respective designated job functions. 

¨    To keep the profits and costs confidential, the system can be built to conceal the cost of merchandise from retail operators.

¨    All exceptional sales activities such as Merchandise Sales and Returns, Abnormal Stock Out can be tracked to prevent purloining.

Disaster Recovery (Local Off-line)

¨    In mission critical environment, Local Off-line Operation provides additional recovery support in the event of emergency and network breakdown. 

¨    Cash Register can be switched to operate on local station automatically during network failure, allowing cashier to continue ring in sales.

¨    Sales data will be uploaded when network resumes, and all transactions will be merged at server.

¨    Local Off-line Operation can also be activated specially for specific purposes.  

Remote Data Transfer & Data Replication 

Chain-store retailing has become prevalent in Asia today, where transfer of stock between multiple branches is often required. It is almost impossible to keep track of inventory movement manually for large volume and ensure data accuracy at the same time.

With business expansion and space limitation in prime area, company is also looking at utilizing office space to reduce cost. Many businesses have multiple location for warehousing stocks, multiple retail outlets or showroom. e-DIS Remote feature provides cost effective communication between HQ and remote offices, consolidates data information and produces analysis reports. Each location can work independently, information can be replicated and synchronized periodically. Data Replication with e-DIS Remote can be performed by remote dial-up, email, diskette, FTP or any other form of file transfer media.

Instant Updates of Branch Transfer

¨    Multi-Store and Multi-Branch Transfer features allow the retailer to transfer merchandise on-demand from one store or retail branch to another.

¨    The routine updates the stock status on-line, and inventory movement can be printed immediately to reflect the latest changes.

Remote Communication Between HQ and Retail Shop

¨    Global price change can be implemented at head office and downloaded to each retail shop.  Detailed sales information can further be tracked at retail shop and uploaded to head office through modem or diskette on a daily basis or whenever required.

¨    Retail sales & inventory movement can be uploaded at predefined time period.

¨    Merchandise received and purchase return can be created, modified, and deleted at remote outlets. Whereas Purchase Order can not be created or modified at remote sites.

¨    Sales Invoice and Sales Return should be created or modified at HQ.

¨    The feature allows retail shop to perform all retail sales activities, and the HQ to manage Purchasing, Billing and Inventory Control, leaving the operation at outlets simple and reliable.

¨    Remote Off-line Support is a unique and cost-effective solution for businesses with many small retail shop-front and outlets. It offers substantial savings on further hardware investments.

eDIS Remote MIS System

¨    The e-DIS Remote MIS System has a distinct advantage of consolidating the master information of customers’ sales and vendors’ merchandise records at the headquarter office.

¨    MIS report provides detailed information on sales performance and inventory movement of each branch, comparison of promotional sales, cost analysis of each branch, stock level and replenishment plan, and Abnormal stock control of branches, etc.

¨    The Management Information System (eDIS/MIS) consolidates information from various branches to provide comprehensive enterprise-wide report and analysis. It offers the management insights into the latest retail trend and financial situation of each local and remote retail operation.  

Profiling & Intelligent Inquiry System

Profiling is a unique tool to classify characteristic of merchandise. Color, Size, Materials are typical profile of a particular merchandise. With profiling, it enhances the understanding of consumer’s buying behavior, preference and market trend.

Intelligent Inquiry System provides various types of merchandise performance reports for sound marketing and sales decision.

¨    Powerful search engine tracks the best product solution for customer quickly.

¨    Comprehensive Database with Pre-defined fields helps users to find the exact products quickly and accurately.

¨    Profiling helps to analyze the characteristic of each product and their market demand, consumer preference. The analysis helps to make effective promotional program and promoting sales.  

Customer Loyalty Program

Customer Information Database

¨      The customer database keeps vital information of every customer: on their receivables and sales history. 

¨      Sales history information monitors customers’ purchasing trends at different retail outlet, to ensure sufficient supply of the best selling products at a chosen period (festive seasons).

¨      Customer database can be used for direct mails when new products arrive, announcing special promotions and member’s incentives etc.

Promotions to Targetted Consumers

¨      The promotional feature helps to manage price changes and furnish information for revenue/cost analysis to ensure each promotion yield profitable results.

¨       Analysis of the purchasing trend and frequency of each customer would help the retailer to run targeted promotion for selected products or customers.

¨      The promotional schemes can be pre-defined to execute in regular period.  For example, pre-set Mid-Year Sale, Year-End Sale and Festival Promotion.

¨      The date, time, and valid period can be pre-defined in advance, the promotional program will start automatically when the date and time arrive, and notice will be flashed on the retail screen.

Special Performance Features 

Flexible Bilingual Toggle

¨    Bilingual toggle offers the shop owner or inventory manager the flexibility of switching between English and Chinese screens instantly, thus easing your hassle in multi-lingual operational environment. 

¨    Language toggle can be performed at shop-front retail screen as well as back office inventory control station.

Powerful Report Writer

¨    For general business purposes, standard reports can be generated from Build-in report library automatically. For complex decision support analysis, the powerful Report Writer enables the user to design and develop reports with specific business criterion.

¨    The flexible Report Writer lets you set business parameters effectively by analyzing sales performance of each particular brand; obtaining inventory trends at different sales centers; comparing profitability between in-house brand of goods and consignment brands; and measuring the effectiveness of promotion by sales center.

¨    As a productivity tool, it assists the retail manager to evaluate consumers’ buying behavior, merchandise movement, replenishment planning and resources requirement – formulating the right strategy for business profitability.

¨    Furnishes out a set of essential standard reports for simple, straightforward business operations. There are additional tools to design or customize your own reports.

Interfaces with Accounting

¨    Integrated Business Suite: e-Solution Distribution integrates with e-Solution Accounting to provide automated enterprise-wise business solution.

¨    Pre-defined Account Interface Table consolidates all relevant information to update your financial statements, inventory and payables automatically, eliminating repeated data entries and human errors.

¨    Supports ODBC interface for easy data transfer.

Stay ahead with e-Solution Distribution!

e-Solution Distribution enables you to get valuable information at the click of a mouse to make critical decision immediately, keeping your Company ahead of the competition. e-Solution Distribution delivers productive results for your business operations: sharper decisions, happier customers, improved profits and competitive advantage.